Microsoft Teams – Quick Start Guide

New to Microsoft Teams? Use this guide to learn the basics.

Sign in

In Windows, click Start > Microsoft Teams.
On Mac, go to the Applications folder and click Microsoft Teams.
On mobile, tap the Teams icon. Then sign in with your Microsoft 365 username
and password. (If you’re using Teams free, sign in with that username and
password.)

Pick a team and channel

A team is a collection of people, conversations, files, and tools—all in one place.
A channel is a discussion in a team, dedicated to a department, project, or topic.
Select Teams and choose a team. Pick a channel to explore Posts, Files, and
other tabs.

Start a conversation

With the whole team… Select Teams , pick a team and channel, write your
message, and click Send .
With a person or group… Click New chat , type the name of the person or group
in the To field, write your message, and click Send .

Start an impromptu meeting

Click Meet now under the area where you type a message to start a meeting
in a channel. (If you click Reply, then Meet now , the meeting is based on
that conversation.) Enter a name for the meeting, then start inviting people.

Make video and audio calls

Click Video call or Audio call to call someone from a chat. To dial a
number, click Calls on the left and enter a phone number. View your call
history and voicemail in the same area.

@mention someone

To get someone’s attention, type @, then their name (or pick them from the list
that appears). Type @team to message everyone in a team or @channel to
notify everyone who favorited that channel.

Reply to a post

Channel posts are organized by date and then threaded. Find the thread you
want to reply to, then click Reply. Add your thoughts and click Send .

Add an emoji, meme, or GIF

Click Sticker under the box where you type your message, then pick a meme
or sticker from one of the categories. There are also buttons for adding an emoji
or GIF.

Stay on top of things

Click Activity on the left. The Feed shows you all your notifications and
everything that’s happened lately in the channels you follow. To set up
notifications for a channel, choose . . . next to the channel name, then Channel
notifications.

Share a file

Click Attach under the box where you type messages, select the file location
and then the file you want. Depending on the location of the file, you’ll get
options for uploading a copy, sharing a link, or other ways to share.

Add a tab in a channel

Click + by the tabs at the top of the channel, click the app you want, and then
follow the prompts. Use Search if you don’t see the app you want.

Work with files

Click Files on the left to see all files shared across all of your teams.
Click Files at the top of a channel to see all files shared in that channel.
Click More options next to a file to see what you can do with it. In a
channel, you can instantly turn a file into a tab at the top!

Search for stuff

Type a phrase in the command box at the top of the app and press Enter. Then
select the Messages, People, or Files tab. Select an item or use the filters to
refine your results.

Add apps

Click Apps on the left. Here, you can select apps you want to use in Teams,
choose the appropriate settings, and Add.

Get help in Teams

Click Help on the left, then choose Topics, Training, or What’s new. In help,
browse the tabs or search for a topic you’re interested in.